WSU Libraries Planning Committee Meeting notes, 03.Apr.1996

Washington State University Libraries
Planning Committee
03.Apr.1996 Meeting
Summary Notes

Attending: Janet Chisman, Vicki Croft, Rhonda Gaylord, Mary Gilles (Co-Chair), Daryl Herbison, Lauren McNiece, Ingrid Mifflin, Jill Palmer, Barb Paulson, Marilyn Von Seggern (Co-Chair), Kay Vyhnanek, Sharon Walbridge (Recorder), John Webb, and Christy Zlatos.
Absent: Leslie Wykoff.

Check-in
No items.
University of Arizona conference
Jill Palmer will attend Living the future: process improvement & organizational change at The University of Arizona Library (Tucson: 1-4 May 1996).
Vacant Positions
The Co-Chairs met with Nancy Baker regarding the criteria used to decide whether or not to fill vacant positions. Baker indicated that Director's Council discusses each position on a case-by-case basis with the following criteria in mind:
will duties remain the same?
is the reporting structure likely to change?
will the role of the position likely change?
does the function need to be reviewed?
If the answer to (1.) is yes and the answer to (2.) is no, the decision will likely be to go ahead and fill the position. If the answers to (3.) and (4.) are yes, the decision will likely be to not fill the position at this time.
Baker noted that the decision to proceed with the Head of Education Library was made before mid-December and was based on a need for stability in that library as well as the criteria above. She also indicated support for bringing to the Library Faculty Affairs Committee the need for staff input on internal transfer filling of faculty positions.
During this discussion the topic of the amount of information about and from search committees was raised. That issue may be addressed later by this Committee.
Values
A small group will work with the four draft values statements to develop one concise statement, one more elaborate one, and a graphic depiction of the concept. Lauren McNiece and Kay Vyhnanek will work on that task. Janet Chisman, Vicki Croft, and John Webb will work on the draft vision statement. Daryl Herbison and Sharon Walbridge will work on the draft mission statement. All groups will report back at the next Committee meeting.
All three drafts documents will be discussed at a Town Meeting for main-campus WSU Libraries employees on Thursday, April 25, 9:30-10:30 AM (later changed to Wednesday, April 24, 9:30-10:30 AM). The Town Meeting will consist of a brief presentation followed by questions, answers, and discussion. Paper copies of all three draft documents will be sent to every staff member by April 19.
Timeline
A rough, optimistic timeline was proposed as follows:

May 1 August September >------------>------------------------->------------------| Values Organization chart Decision- Mission making process Vision Report and recommendation < < < << Read & Brainstorm >> > > >

The timeline will be adjusted as necessary allowing ample opportunity to gather feedback. In regard to the development of a plan (framework and over-riding principles), brainstorming may be the way to start that part of the process. We may recommend pilot projects, prototypes, or experiments.
Next meeting
The Planning Committee will meet on Wednesday, April 10, 8:30 to 10:30 AM, WHETS room in New Holland. The agenda will focus on draft values, vision, and mission statements.

Summary by Marilyn Von Seggern, based on Sharon Walbridge's
WSU Libraries Planning Committee meeting notes